Job Description

We are seeking a highly organized and detail-oriented Tender and Bid Specialist to coordinate the preparation development and submission of competitive bids tenders proposals and requests for proposals (RFPs). The successful candidate will manage bid documentation monitor submission deadlines coordinate input from internal departments and ensure that all proposals meet client requirements and submission guidelines.

The ideal candidate will possess excellent writing research project coordination and communication skills with the ability to manage multiple tender opportunities while maintaining accuracy compliance and quality throughout the bidding process.

Key Responsibilities

• Tender Identification: Research and identify relevant tender opportunities requests for proposals (RFPs) requests for quotations (RFQs) and invitations to bid (ITBs).
• Bid Preparation: Coordinate and prepare comprehensive bid submissions proposals quotations and supporting documentation.
• Requirements Analysis: Review tender documents assess eligibility criteria identify submission requirements and ensure compliance with client specifications.
• Document Management: Compile organize proofread and maintain accurate bid documents certificates forms and supporting materials.
• Deadline Management: Track tender schedules submission deadlines clarification periods and internal review milestones.
• Cross-Functional Coordination: Collaborate with sales procurement finance legal technical and project teams to gather information and develop competitive proposals.
• Pricing Coordination: Work with relevant departments to collect pricing information verify cost estimates and ensure commercial proposals are complete and consistent.
• Compliance and Quality Assurance: Review submissions for accuracy completeness formatting and adherence to tender instructions.
• Supplier and Client Communication: Coordinate clarification requests communicate with stakeholders and manage tender-related correspondence professionally.
• Bid Tracking and Reporting: Maintain bid registers monitor submission status document outcomes and prepare reports on bid performance.
• Proposal Improvement: Analyze successful and unsuccessful bids identify improvement opportunities and recommend strategies to strengthen future submissions.
• Confidentiality: Protect sensitive commercial information and ensure secure handling of bid documents and pricing data.

Qualifications and Requirements

• Bachelors degree in Business Administration Supply Chain Management Marketing Project Management or a related field preferred.
• Previous experience in tender management bid coordination proposal writing procurement or contract administration is an advantage.
• Strong written communication editing and document preparation skills.
• Excellent attention to detail and ability to interpret complex tender requirements.
• Proficiency in Microsoft Word Excel PowerPoint and document management tools.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Ability to coordinate effectively with cross-functional teams and external stakeholders.
• Strong analytical research and problem-solving abilities.
• Understanding of commercial proposals pricing documentation and bid submission procedures.
• Ability to handle confidential information and maintain accurate records.

Preferred Skills

• Experience preparing RFP RFQ ITB and public or private sector tender submissions.
• Familiarity with e-tendering portals and electronic procurement systems.
• Knowledge of contract terms procurement procedures and bid evaluation criteria.
• Experience using CRM ERP or project management software.
• Understanding of risk assessment compliance documentation and commercial proposal development.
• Experience maintaining bid pipelines and analyzing win rates and tender outcomes.

What We Offer

• Competitive annual compensation based on experience and qualifications.
• Opportunities for professional development and career advancement.
• Training in tender management proposal development and procurement processes.
• A collaborative work environment with exposure to cross-functional business operations.
• Opportunities to contribute to strategic bidding and business development initiatives.
• Potential health insurance retirement plans paid time off and other benefits depending on the employer.
• Career progression opportunities in bid management contracts administration procurement and business development.

How to Apply

Interested candidates should submit an updated résumé highlighting their experience in tender preparation bid coordination proposal writing document management and compliance review.

Applicants are encouraged to demonstrate their ability to manage complex submissions coordinate multiple stakeholders and deliver accurate proposals within strict deadlines.

Equal Opportunity Statement: We are committed to providing equal employment opportunities to all qualified applicants. Employment decisions are made without discrimination and in accordance with applicable laws.

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